Student accommodation management software for South Africa Match every payment to a contract. Know who is in your building, and who owes you rent.
Ditch the paperwork. Take applications through a clean online form, send contracts that students sign electronically, and manage it all from one place. Most importantly, make sure you are paid for every bed you rent out, with incoming payments matched to signed contracts and a clear view of which students are overdue.
Helping managing agents and residence owners run NSFAS, bursary and private students since 2023.
Today · Block B · 2027 intake
Illustrative
3
Beds open
5
Awaiting signature
4
Overdue 30+ days
Occupied
Open
Reserved
Maintenance
New applications
12
Contracts out for signature
5
Remittance lines to allocate
0
Since 2023
running student residences on Resitec
Nearly 3,000
students in residences run on Resitec
Built by managers
developed by people who run student residences themselves
Sound familiar?
Running a residence shouldn't mean living in WhatsApp and spreadsheets.
Resitec takes the weight of WhatsApp messages and month-end spreadsheet reconciliations off your team, with a system built specifically for South African student housing. Save hours of admin, trace every Rand back to the right student, and keep your buildings full.
Applications
Applications arrive from everywhere
A Google Form, a WhatsApp number, email and SMS, all processed by hand. It's never quick to see how many applications you have, or how many beds are still empty.
With Resitec
One online application form. Every applicant gets a student profile, so you can see your applications and open beds at a glance.
Contracts
Chasing contracts and signatures
Contracts go out one by one, keeping track of who has signed takes constant follow-up, and students often have to come to the residence just to sign.
With Resitec
Contracts are generated from your own template and signed electronically from anywhere. Signature status updates on its own.
Daily overview
No clear picture of today
Which beds are open? Which contracts are still waiting? Getting an up-to-date answer means checking several lists.
With Resitec
A live floor plan shows every bed's status, and a contract board shows exactly where every student is in the process.
NSFAS & statements
Reconciling NSFAS payments by hand
Matching lump-sum payments to the beds you rent out is slow and manual, and so is creating and sending statements.
With Resitec
Payments are allocated line by line to the right contract, arrears are tracked per student, and statements are generated as PDFs.
NSFAS & university payment reconciliation
Know exactly who paid for which bed.
Universities drop a lump sum into your account, and your team spends days working out which Rand belongs to which bed. You need to reconcile who is actually living in your building with the money hitting your bank account.
Resitec gives you that clarity. Everything is built around the bed and the contract, turning a painful monthly reconciliation into a straightforward, repeatable process.
1
Import the remittance
Bring in the university's payment and its remittance schedule.
2
Allocate to contracts
Each line is matched to the student and bed it pays for.
3
See who owes what
Arrears aged at 30, 60 and 90+ days, plus a PDF statement per student.
How it works
Keep track of every student, from application to move-out.
Always know where each student is in the leasing process. Resitec keeps the whole pipeline in one place, so your team can focus on running the building rather than following up on paperwork.
Step 1
Build and manage the property
Lay out your buildings and beds. Move, archive or block out beds for maintenance with a click.
Step 2
Get found on BestRes
Your room types, pricing and photos are published to the BestRes directory and your own application landing page.
Step 3
Capture the application
Students claim their spot through a clean online form. Each application builds a student profile, not a crowded email inbox.
Step 4
Control your approvals
You decide who gets a bed. Students are approved according to your own internal processes and criteria.
Step 5
Sign and move in
Generate contracts that are signed electronically, then track exactly who is moving in, swapping rooms or moving out.
Step 6
Reconcile the money
Make sure you're paid for the beds you rent out. Match payments to contracts and see which students or beds are overdue.
Four reasons
Why managing agents switch to Resitec
01
Built for the realities of South African student housing
Resitec handles university intakes, lump-sum remittances, and NSFAS, bursary and private funding, so your administration fits the way the local market actually works.
02
Trace every Rand back to a bed
Get an exact collection rate, not an estimate. University lump sums are allocated to individual students, so you know exactly who is in arrears at 30, 60 and 90+ days.
03
One system for marketing and operations
Your public listing and your internal inventory are the same records. Students only see, and apply for, what is actually available.
04
Connect what happens on site with the back office
When a student moves rooms or a lease ends early, your contract and occupancy records reflect it straight away, so the office and the building always agree.
Start where it hurts
Three tiers. Upgrade only when you need to.
You don't need to overhaul your entire business in one day. Start with the problem costing you the most time, and add the rest when you're ready.
Tier 1
Applications
For managers handling applications that arrive through WhatsApp, email and other channels.
What you get
Student profiles, structured online application forms, a BestRes public listing and your own landing page.
The value
Every lead accounted for. Each applicant is tracked, and you can see exactly where drop-offs happen.
Tier 2
Contracts
For managers filling a building every intake, with a lot of contracts to send, sign and keep track of.
What you get
Everything in Tier 1, plus floor plan mapping, e-signatures and easy contract management.
The value
Keep total control over your approvals, and see exactly where every student has stalled in the signing process.
Tier 3
Finance
For managers facing days of reconciliation every time a university pays.
What you get
Everything in Tiers 1 and 2, plus remittance matching, a collections dashboard, arrears tracking and rent roll reports.
The value
Reconcile who is in your building with what you're paid. Allocate lump sums line by line and see overdue beds at a glance.
Frequently asked questions
Questions residence managers ask us
What is student accommodation management software?
It's a single system for running a student residence. Resitec manages your residence down to the individual bed, takes student applications online, sends contracts for e-signature, tracks how each student is funded, and reconciles university payments against the beds they pay for.
Does Resitec work with NSFAS-funded students?
Yes. Every contract records its funding source (NSFAS, bursary or private) with its own status and proof of funding. A contract can't be approved until its funding is approved, and university remittances are allocated line by line to the right student.
Can students sign their lease online?
Yes. Leases are generated from your own branded template and sent for legally binding electronic signature. Students don't need to come to the residence to sign, and the signature status updates in Resitec automatically.
Can I see how many beds are open today?
Yes. A live floor plan shows every bed as occupied, open, reserved or out for maintenance, and the contract board shows which students are still waiting to be approved or signed.
Does Resitec collect rent or process payments?
No. Resitec records and reconciles payments; it doesn't process debit orders or card payments. It shows you exactly what was paid, for which bed, and which students are overdue, with a PDF statement per student.
What finance reports does Resitec give me?
The reports owners and funders actually ask for: collection rate, arrears ageing split into current, 30, 60 and 90+ days (with months behind and last payment date per student), rent roll and month-on-month rent roll, vacancy and leasing activity, plus a PDF statement for every student.
Make reconciliation the easy part of the month.
Let us walk you through the full student journey, from an empty bed to a fully reconciled remittance, using a residence set up just like yours.